GMSC – Coaches’ Meet Per Diem Reimbursement

Form filled out Date and time

Full-time salaried coaches will be paid a per diem amount to cover meals, gas and incidentals for each half day (1 session) or full day (2 or more sessions) of authorized meets attended. Non-local travel days will also be reimbursed at the same rate, not to exceed the maximum daily rate of $45.00. Per diem amounts for 2022 are $22.50/half day and $45/day.

Coaches should NOT use the GMSC or GMSS credit cards for per diem related expenses.

Use of the GMSC or GMSS credit card for travel related expenses is reserved for use by the Head Coach only. If the Head Coach does not travel to an out of town meet, he/she may appoint a representative to use the GMSC credit card for travel related expenses (airfare, hotel, rental car, and gas)

Hotel expenses for family and friends of coaching staff are the responsibility of each individual coach. Stipends or reimbursement for outside hotel bookings are not offered.

All per diem amounts are subject to verification by GMSC's Head Coach and/or Owner.

This form is not intended for Hourly Coaching Staff members.

Employee Information

First Name*

Last Name*

Email

Swim Meet Information

Swim Meet Name

Age group or Senior Meet

Start Date

End Date

Total Days

Day One

Please select the situation that best describes your activities for which you are seeking reimbursement.

Day Two

Day Three

Day Four

Day Five

Day Six

Day Seven

Total Estimated Per Diem Reimbursement

Do you have other travel related expenses that were not charged to a GMSC credit card or covered by the meet per diem above?*

Yes
No

Airfare Expense

Hotel Expense

Rental Car, Parking, and Gas Expenses

Non-local gas expenses are reimbursable with receipts in addition to the per diem amount. Local meet gas expenses are included in the regular per diem calculation of $22.50 or $45.00. Non-local gas expenses should be entered here when not charged to a GMSS credit card and mileage is in excess of 100 miles from GMSS.

Other Travel Related Expenses

Other Travel Related Expenses - Description

Please provide detailed description of other expenses

Upload Documentation of All Travel Related Expenses to be Reimbursed

Upload all travel related expenses for which you are seeking reimbursement.

Total Travel Related Expenses for Reimbursement

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Total Estimated Reimbursement (Per Diem + Travel Related Expenses)

All reimbursement requests are subject to verification before final approval.

Additional Comments

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GMSC – Coaches’ Meet Per Diem Reimbursement

GMSC - Coaches' Meet Per Diem and Travel Reimbursement

Employee Information

Swim Meet Information

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